3. Web (Internet and Intranet)
The following AUPs apply specifically to users of the GM Intranet and GM-provided access to the public Internet (the "Web"):
- Using the Internet and GM Intranet as Business Tools. GM provides users with access to the GM Intranet to communicate and share corporate information on a global basis. GM also provides users with access to the public Internet to assist them in performing their jobs, including job-related research and learning.
- Providing Non-GM Employees Access to the GM Intranet. Access to the GM Intranet by non-GM employees requires approval of GM management, and is permitted only when deemed to be in the best interest of GM.
- Accessing the Web from Home or Remote Locations. Access to the GM Intranet from home or other remote location, regardless of whether the computing equipment is GM-provided or user-owned, is subject to the AUPs. Access to the public Internet from home or other remote location is subject to the AUPs if access is obtained through the GM computing environment - meaning that the access is GM-provided.
- Users Must Not Post GM Information on the Internet. Users must not post any GM Information on the Internet, unless the posting of the specific information is a part of their specific job responsibilities.
- No Downloading/Loading of Unauthorized Executables or Files. Users must not download or install unauthorized Internet executables such as games and entertainment software (e.g., MP3 files such as music/songs and movies, peer-to-peer network sharing), screen savers, instant messaging services, or browser "plug-ins."
- Minimize Cost/Maximize Value of Internet Use. The Internet and GM Intranet must be used in a manner that minimizes cost to GM while maximizing value and productivity for GM business purposes. Accordingly, users must avoid spending excessive amounts of time on the Internet, engaging in online chat groups, downloading of large, non-business audio, video and graphics files, or otherwise creating unnecessary network traffic.
Persons with the responsibility for creation, development and maintenance of web content on GM websites must also comply with the following requirements:
- Copyright Notice Requirement. All content on GM websites created by, for, or on behalf of GM is the property of General Motors. A copyright notice identifying GM as the copyright owner must appear on each page of a GM website.
- Access to GM Classified Information. Persons with responsibility for creation and maintenance of GM web content must ensure that:
- All information available on the website is free from malicious code, properly classified, compliant with copyright and trademark laws, and managed in accordance with the GM ISP&P;
- Access to GM Classified Information (GM Confidential or GM Secret) is limited to those with a "need-to-know;" and
- Appropriate controls (such as ID/passwords, encryption, digital signatures, and physical controls) are provided to prevent unauthorized access, and to ensure a secure environment in accordance with the GM ISP&P.
- Notice of "Unofficial" Content. GM websites that contain work-related, "unofficial" content (such as work-in-process), must advise viewers that the content is not final, authenticated, or "official," as the case may be.
- Content Approval and Management. A GM Website Information Owner must be identified for each GM website. The Website Information Owner has the following responsibilities:
- Approving all content accessible through that website;
- Ensuring that the content of, and access to, the website meets the requirements of these ILM Policies and the GM ISP&P;
- Ensuring that the website content remains current; and
- Establishing an expiration date for each web page (based upon revision date).
- Retention of Information. All GM web content must be retained in accordance with the Record Retention Policy and Schedule. Each website must have a process to ensure the regular and systematic review of web content, and compliance with applicable Record Retention and disposal requirements.
- Use of Corporate Identity. Any GM website that makes use of the GM logo or other trademarks or service marks must comply with the requirements of the corporate identity program. Any use of non-GM logos or trademarks is prohibited without the express written permission of the owner.
- Registration of GM Websites. All GM websites that contain GM Information, regardless of their status (i.e., production, development, integration, or test), must be registered with the GM Web Registrar and utilize the Socrates web template. The GM Webmaster (sometimes referred to as the Website Developer) is responsible for site registration.
- Treatment of Non-GM Content. GM Website Information Owners must comply with Corporate Policy on Worldwide Benchmarking and Business Analysis (WBBA-02) that requires that non-GM Information be used in a lawful and ethical manner.
- Export Control. GM Website Information Owners must ensure that there are appropriate controls in place prior to placing "export controlled" information on their website(s) to ensure that any such information that may be accessible through that site(s) is protected from unauthorized access. In some instances, authorizations from the U.S. Government must be obtained prior to granting access to certain entities or individuals. Further information about export controls can be found by contacting the Office of Export Compliance at GM.
- Data and Personal Privacy. Every GM Webmaster and Website Information Owner must ensure that the website complies with all data and personal privacy laws and policies applicable to the use and content of that website, including laws relating to the transfer of such information from the country in which it is collected to the country in which the website server is located, or the country where such information is accessed.
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